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BAC Open Positions

The Boston Architectural College (BAC), a dynamic and innovative school of architecture, interior design, landscape architecture and design studies located in Boston's Back Bay, is seeking candidates for the position of Accounts Payable Coordinator, Director of Continuing Education Operation, Human Resources Coordinator, Payroll Coordinator and Practice Information Coordinator.

Accounts Payable Coordinator
The position of Accounts Payable Coordinator provides coordination in support of the Accounting Department, and is responsible for all accounts payable functions. The Accounts Payable Coordinator position is full-time, 40 hour a week position, and reports to the Controller.

Responsibilities:
Full cycle accounts payable which includes issuing and keeping record of purchase orders. Matching invoices to receipts and purchase orders. Input approved invoices and check request and issuing payments periodically. Distribute checks via mail and answer vendor inquiries. Performs filing and other accounting related tasks as required. Accuracy and confidentiality are critical in this position.

Qualifications: 
Bachelors degree in Accounting, Business or Finance or equivalent experience. Experience working in accounts payable; higher education experience a plus. Requirements include attention to detail and excellent interpersonal and communication skills. Ability to work independently and in a team environment and under deadline pressure. Experience working with automated financial systems: Data entry, PC skills must include strong proficiency in Excel and Word.

Director of Continuing Education Operations
The Director of Continuing Education Operation is a full-time exempt position of 40 hours per week that provides the oversight and administration of all activities pertaining to registration, delivery and promotion of the Continuing Education course and programs.  The Director will be expected to understand intimately all processes and procedures related to registration, enrollment and collection of student payments, as well as offer enrollment advising duties as needed, especially during peak enrollment times.  In addition to understanding current procedures, the Director will analyze all such processes to strategically develop best practices for the efficient and accurate data management of the CE constituency. This position reports to the Head of Continuing Education.

Responsibilities and Duties:
Registration:
• Manages the registration and payment processes for the department and ensures smooth integration of CE data functions with the Bursar, Registrar and all other related departments.  Ensures and verifies course availability and tuition costs.
• Serves as the primary registrar and bursar for all course registrations and tuition.  Processes all add/drop requests, transfer credits, certificate program applications and graduation paperwork.
• Is point person for all CE educational appeals.  Sits on institutional appeals committee and attends monthly meetings.
• Is responsible for daily reconciliation of payments received and forwards payments to Bursar for processing
• Establish and maintain course, enrollment and classroom master files on administrative computer system (PowerCampus)
• Coordinates with Registrar on course rosters and distribution of grades to CE students at each semester end.
Database Management
• Proactive in maintaining accurate and timely input for all CE students
• Ability to assess strengths and weaknesses of Power Campus as it relates to the CE community and ensure we are able to extract accurate information including: registration statistics, program enrollments, demographic studies, etc.
• Ability to recognize full Power Campus functionality to be used in building a CRM (customer retention management) model.
• Works with web development group to insure CE registration function (including posting of courses and details) will interface with new website.
Student Support
• Serves as the formal advisor to Certificate Program students
• Proactively advises students on administrative procedures and curriculum choices in CE
• Serves as liaison between departments, students, and faculty
• Handles all student inquiries - email, telephone and in person
• Maintains all files (computer and paper) for active and inactive students.
Faculty Support
• Coordinates the maintenance of faculty personnel database and records on administrative computer systems
• Creates CE faculty stipends list and works with Educational Services to assure accurate and timely payroll disbursements
Course Catalog
• Establish with the Head of CE, the schedule for production of catalog three times yearly.
• Serves as project manager in coordination of publication of catalog with graphic designer, web designer and printer.
Budget
• Works with Head of Continuing Education on enrollment/revenue review, development and revisions
• Supports the institutional enrollment and revenue goals.
General Program and Institutional Support
• Supports all Continuing Education Programs and new initiatives, including Certificate Programs, Distance Learning, and Professional Development
• Supports CE staff in all other departmental functions
• Participates in on-site information sessions for prospective students
• Attends assigned trade shows and conference booths
• Submits course information to receive AIA credit and maintains course information on AIA website.
Team and Interpersonal skills
• Success in this position requires positive relationships with other team members including support staff and more senior staff.  Everyone should be approached in a way that makes them feel valued as individuals and team members and that takes into account the necessities of work as seen from their perspective. Success in this position requires a service-oriented perspective in which, to the greatest extent possible, students and faculty feel valued and well served by you as a representative of the BAC.
Confidentiality and Discretion
• Success in this position requires the ability not only to maintain the confidentiality of prospective/student and faculty records, but also the ability to discern when it is appropriate to divulge privileged information.

Requirements
A. Must be able to work full-time 40-hours per week with the ability to work evenings and occasional overtime as required to fill the professional requirements of this position. 
B. Must be able to speak/write clearly and understand spoken/written communication.
C. Must be proficient in Microsoft Office
D. Knowledge of international business administration a plus as our outreach strategy includes recruitment of international students
E. Experience with Database Programs and school registration process highly desired.
F. Must be able to prioritize and work well under pressure.
G. Must be able to be self–directed and work independently.H. Must be personable, self-confident, flexible, and resourceful.  A sense of humor is a must.
I. Bachelors Degree required, MBA or similar preferred.

Human Resources Coordinator
The position of Human Resources Coordinator is a full time exempt position of 40 hours per week responsible for both supporting day-to-day administrative activities and helping facilitate recruiting efforts.

Responsibilities:
-Processing New Hires- submitting background screens, collecting necessary paperwork, entering data into HRB database, drafting offer letters.
- Recruitment of open positions including posting jobs, reviewing resumes, working with hiring managers to schedule interviews, etc.
-Process Time Off requests into the system, attend to all inquiries regarding  time off.
-Assist in Faculty payroll processing, track and process hire paperwork for new faculty. Enter into database. Set up new faculty hires and submit to payroll department for payment.
- Maintain current and accurate personnel and benefits information utilizing HRIS. 
-Organize and file paperwork as needed
-Assist in the roll out of Manager and Employee Access in   HRIS.
-Complete unemployment requests and employment verification.
Other duties including cross-departmental and institutional-wide activities as may be required.

Qualifications:
Bachelor's Degree,1-2 years administrative experience in Human Resources required. Strong organizational, computer and communication skills. Must be intermediate in Excel and Outlook. Detailed oriented. Ability to handle multiple tasks. Excellent interpersonal skills. Ability to maintain confidentiality a must.  

Payroll Coordinator
The position of Payroll Coordinator is responsible for all payroll functions. This position is a 40 hour a week position. This position reports to the Controller’s office.
Responsibilities:
- Manage all aspects of time collection and payroll processing for staff and faculty. Process Bi weekly (hourly and exempt staff) and Monthly (faculty) payrolls.
- Maintain Payroll information by collecting, calculating and entering information into payroll system.
- Reconcile payroll prior to transmission and validate confirmed reports.
- Manage work flow to ensure all payroll transactions are processed accurately and timely.
- Demonstrated leadership qualities in working closely with Human Resources and Controller in resolving payroll issues.
- Take the lead in resolving Payroll discrepancies by researching, collecting and analyzing information.
- Provide Payroll information by answering questions and requests of staff.
- Maintain payroll operations by following policies and procedures.
- Maintain employee confidentiality and protects payroll operations by keeping information confidential.

Qualifications:
Bachelor’s degree in Accounting, Business or Finance or equivalent experience. Strong experience working in payroll. ADP PayExpert experience a plus. Higher education experience a plus. Attention to detail and excellent interpersonal and communication skills. Ability to work independently and in a team environment and under deadline pressure. Experience working with automated financial systems: Data entry, PC skills must include strong proficiency in Excel and Word.

Practice Information Coordinator
The position of Practice Information Coordinator is a full-time, non-exempt position of 40 hours per week providing administrative support to the Practice Department at the Boston Architectural College.The Practice Information Coordinator reports to the Head of Practice.

Responsibilities:
The successful candidate will be in charge of data entry and data maintenance for the department and will also take on projects related to data management, reporting, and tracking of student data. The position requires the ability to work occasional evening hours to accommodate scheduled student and faculty events. 

Qualifications:
Bachelor’s degree or two to four years of related experience. Strong attention to detail. Understanding of business process rules and workflow. Require candidate who enjoys and thrives on change; enjoys working with data and software. Flexibility regarding changing roles and duties. Quick learner. 
Please apply online at https://home.eease.com/recruit/?id=487209.

Send cover letter and resume along with your salary requirements to:
Boston Architectural College
Attn: Human Resources
Newbury Street, Boston, MA 02115. Fax (617) 585-7387
Email- jobs@the-bac.edu

NO PHONE CALLS PLEASE. **Please reference where you found this posting in your response.

The BAC is an equal employment opportunity employer and has a strong institutional commitment to the inherent value of a diverse campus and academic community. The BAC is strongly committed to achieving excellence through cultural diversity and encourages resumes from all qualified individuals. EEO

Boston Architectural College 320 Newbury Street Boston, MA 02115
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