Students may access their grades via their Self-Service accounts. Grades will display as soon as they are recorded. Inquiries regarding grades not received or grades in question should be directed to the Registrar. Under no circumstances will grades be released by anyone other than the Registrar.
Withdrawal from a Course
Full-Semester and Half-Semester Courses: After the Add/Drop periods end, students who wish to withdraw from a course must complete and submit a Course Withdrawal form by the end of:
- the fifth week for first-half courses
- the eleventh week for full-length courses
- the thirteenth week for second-half courses
Withdrawal from a class appears as a "W" on academic transcripts and does not affect grade point average. However, the credits remain on the student's schedule and count toward attempted credits for the term. Students who receive financial aid should contact the Financial Aid Office to assess the consequences of withdrawing from a course. Please note that withdrawal forms must be signed by Advising prior to being submitted.
Note: Failure to attend a course does not result in the course being dropped automatically from the student's transcript. Students should be aware that failure to officially drop or withdraw from a course in which the student does not participate will result in a grade of RF (Repeat Fail) or NF (Failure due to Non-Attendance).
A grade of "Incomplete" (I) may be granted upon presentation by the student, to the instructor, of acceptable evidence of extenuating circumstances that prevent completion of the course requirements within the assigned time. The instructor may grant an extension of up to seven (7) weeks beyond the end date of the course. It is the instructor's right to determine whether an "Incomplete" is warranted and when the work must be finished within the maximum allowable time (seven weeks). After seven weeks have passed, if the Incomplete is not resolved through the awarding of a grade for the course, the "I" will automatically revert to an RF (Repeat/Fail) on the student's transcript. This RF cannot later be changed by the instructor unless an extended incomplete has been filed.
Grades may be assigned or changed only by the instructors, except in extraordinary cases (Grade Appeal) when the appropriate School Dean may intervene. Grade changes may only be made for revaluation of work and must be completed by the end of the following semester. If a student is continuing to work on the course or hands in additional work then the grade can only be changed if an incomplete grade was previously filed. If a student is requesting a grade change beyond the one semester deadline, they must petition the Appeals Committee for permission to have the change initiated.
A student may appeal a grade s/he believes was awarded unfairly. A student should first contact the instructor to clarify his or her reasons for awarding the grade. If a satisfactory resolution is not achieved, the student may contact the appropriate academic program director, who will review the student's complaint in order to ascertain the merits of the complaint.
In cases where a director ascertains that the appeal has merit, the director will meet with the instructor to allow the instructor to review her or his grade. In unresolved cases, directors may also review the student's work him or herself and award a new grade.
In unusual circumstances, the student may request that the Provost review the director's decision. The Provost will only review the director's decision if the student feels that the director did not follow the appeals process properly or that the director's decision was based on personal bias. The original appeal should not be submitted; instead, a new appeal, outlining the reasons for the super appeal, consistent with these stated guidelines, should be submitted to the Provost within ten (10) business days of the director's notification to the student. The Provost will investigate the super appeal and may request a meeting with the student. She will then issue a final decision, which cannot be further appealed, within ten (10) business days of the conclusion of her investigation.
Grades may be challenged only through the end of the semester following the one in which the disputed grade was earned. This deadline may be extended only by permission of the Appeals Committee.
A pass/fail option is available for students for "extra" courses not required for graduation (all electives required for graduation must be taken on a graded basis). Degree students are not permitted to audit courses. By the end of the add/drop period, interested students must fill out a Pass/Fail Option Application, have it signed by an advisor and the course instructor, and return it to the Registrar. No changes either to or from pass/fail grading status are allowed after the add/drop deadline. Pass/fail courses are charged on a regular tuition basis and appear on a student's transcript. Students receiving Federal Financial Aid must obtain the approval of the Financial Aid office prior to registering for a course they intend to take Pass/Fail.
Repetition of Courses
A student may repeat any course in which s/he has received a grade of "RF" or "NF". Upon passing the course, the original grade will convert to "NC" and the new grade will be used in computing the student's GPA. However if a course is re-taken more than once, only one of the failing grades may be replaced with the "NC" grade. Therefore one or more failing marks will remain on the transcript.
Note: Not all courses are offered every semester; therefore, it may not be possible to repeat a given course the following semester. Grade changes will occur automatically when the same course is retaken (e.g. an "RF" in Physics will be replaced by the new Physics grade after all grades from all faculty for a given term have been received). However if a student desires a grade replacement by a different course that is within the same discipline (e.g. replacing an RF in AutoCAD II/3D with a passing grade in SketchUp I/3D), s/he must initiate this change by bringing it to the attention of the Academic Advising or Registrar departments.
For information about the following topics, click the link above:
- Filing for concurrent transfer credit
- Applying for a waiver of course requirements
- Transferring in credits from another school